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Administrative Analyst

Company: City & County of San Francisco
Location: San Francisco
Posted on: December 5, 2019

Job Description:

Education - Bachelor's Degree - Master's Degree Skills - Financial Analysis - Analysis Skills Introduction INTRODUCTION Location: City College of San Francisco, Research & Development, 50 Frida Kahlo Way, San Francisco, CA 94112 Contact: Darryl Dieter, Director of Research, ************, **************** Position Type: Permanent-exempt. Exempt employees are considered 'at-will' and serve at the discretion of the employer. Work Schedule/Load: One full-time, 40 hours per week, full year positions. Position Description: Under general supervision, the Management Assistant performs professional-level administrative and/or management duties in a variety of functional areas, such as: office/operations management; budget development, administration and fiscal reporting; development and administration of contractual agreements and grants; and evaluation and development of management policies and procedures, including evaluation of impact of existing and proposed legislation. Job Duties: 1. Prepare comprehensive Workforce and Career Education grant fiscal reports of total allocation for CCSF. 2. Research and analyze all budget requests from funded programs and other data. 3. Monitor expenditures, funding availability and requisition status. 4. Facilitate necessary budget revisions and adjustments to serve changing needs and priorities of the department. 5. Serve as liaison between the Workforce Development Office, different CCSF programs, and the District Business Office to assist and direct departments on how to prepare and submit financial forms or statements related to Workforce and Career Education grants. 6. Create and manage an accounting database to comply with various State and Federal Report requirements. 7. Participate in project management for accountability. 8. Prepare agenda and other items as may be required for Board meetings. 9. Develop forms, gather data, and compose departmental correspondence related to the grant activity and compliance. 10. Assess departmental needs for services, equipment, materials and supplies. 11. Manage procurement, maintenance and repair of equipment and supplies, as well as all related billing transactions. 12. Provide technical assistance to department staff. 13. Respond to inquiries from departments regarding availability, access procedures, and other requirements related to Workforce and Career Education grant funds. 14. Train and supervise clerical staff. 15. Manage grant budget summaries and budget transfer forms, staff and faculty timesheets, faculty and classified assignment hiring forms, requisition for supplies and equipment, travel order and expense reimbursement, contracts for professional services, etc. 16. Train and lead the work of other support staff and student workers, including recommendation of timelines, reviewing completed work, and guiding staff on modifications to existing procedures. 17. Review office workflow for efficiency and make recommendations for modifications, including planning, creating, and implementing new and modified processes and procedures. 18. Perform other job-related duties as required. Minimum Qualifications 1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university; and one (1) year full-time equivalent experience performing professional-level analytical work,as described in Note A; OR 2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework as described in Note B; OR 3. Possession of a baccalaureate degree from an accredited college or university, and two (2) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR 4. Possession of a baccalaureate degree from an accredited college or university with major coursework as described in Note B and one (1) year full-time equivalent experience performing professional-level analytical work as described in Note A; SUBSTITUTION: Applicants may substitute up to 2 years of the required education with itional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of itional qualifying experience will be considered equivalent to 30 semester units/45 quarter units. Notes on Qualifying Experience and Education: A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1822, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1820 is considered qualifying. B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1822. Note: Work experience with the District as a College Work Study student or Lab Aide (3591) Classification will not be considered or applied as qualifying experience. How To Application Procedure To be considered for this position, the following materials must be submitted by the filing deadline. Please refer to the City College website to access this application: ********************************** Applications filed without the required documents will be rejected. NOTE: THE EMPLOYMENT HISTORY PORTION OF APPLICATION MUST BE COMPLETED. 1. Completion of online application (start by clicking on 'Apply for this Position' button at the bottom of this page ************************************ AND 2. A letter expressing interest in the position specifically indicating how you meet the Minimum and Desirable Qualifications as listed in this announcement and identifying the department above; AND 3. A current resume summarizing educational background and related work experience; AND 4. Educational verification as stated below: Verification of qualifying education must include copies of transcripts, diplomas, or certificates posting your degree(s) and major(s). If verification cannot be obtained, the applicant must submit a signed statement with the application explaining why such verification cannot be obtained. Request for waiver will be considered on a case-by-case basis. Foreign degree(s)/coursework used as qualifying to meet minimum qualifications must be evaluated by a foreign degree evaluation services organization, before an application can be processed. Please contact the City College of San Francisco Human Resources Department (Silvia Yuan, *************** or ************) for evaluation sources. Failure to submit the required verification or request for waiver with the application at the time of filing will result in rejection of the application. Verification of Experience: Verification may be requested at any time during this recruitment and selection process. If requested, verification of experience needed to qualify must be submitted on the employer's letterhead and indicate the name of the applicant, job title, dates of employment, hours/week, and duties performed and must be signed by the supervisor and/or appropriate company representative. Verification of experience may be waived if impossible to obtain. The applicant must submit a signed statement with the application explaining why verification cannot be obtained. Waiver requests will be considered on a case-by-case basis. Failure to submit the required verification or request for a waiver at the time of verification is requested may result in the rejection of the application. Applicants will be screened for relevant qualifying experience. itional screening mechanisms may be implemented in order to determine applicants' qualifications. Only those applicants who most closely meet the needs of the Department will be invited to participate in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview.

Keywords: City & County of San Francisco, San Francisco , Administrative Analyst, Administration, Clerical , San Francisco, California

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