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Foundation Accountant

Company: University of California - Santa Cruz
Location: Santa Cruz
Posted on: November 11, 2019

Job Description:

Job Number

Recruitment Type

Job Title
Foundation Accountant

University Relations [313]

University Relations

Hiring Unit
Vice Chancellor's Office/Operations

Job Open Date

Position is open until filled; initial review of application materials will begin on:

Appointment Type
Career [2]

Start Date
Immediate Opening

End Date

Shift Differential


Furlough time period

Full time

Days per week

Average hours per day

Percent of Time

Fixed or Variable*

Average hours per week

Days of the week
Monday - Friday


Additional Comments
This position requires passing a pre-employment criminal history background check. Selected candidates cannot begin work until passing their background check. Please note: Time required to complete this process may vary and can be lengthy.

Salary Information
Starting Salary Range: $23.95 - $28.74/hourly.
Salary commensurate with qualifications and experience.

Benefits Eligibility
This position is eligible for Full benefits.

General Accountant 1 [7737]

Personnel Program
Professional Support Staff (PSS)

Salary Grade

EEO/Affirmative Action Statement

Summary Statement
Involves accounting functions such as analyzing, monitoring, preparing and reconciling financial information to reflect the condition of the organization and provide financial and other statistical data to control operations. Also may involve preparation of financial reports to meet internal and external reporting requirements. May include activities relating to developing, implementing and monitoring accounting systems, policies and procedures.

Uses professional accounting concepts. Applies established accounting practices and procedures in analyzing and reporting accounting data. Normally receives detailed instructions on accounting assignments. Financial analyses, support, and financial reporting to University Relations departments, UC Santa Cruz leadership, management, and staff; UC Office of the President; UC Santa Cruz donors and other affiliated groups.

Other financial support activities: cash management operations and control procedures for banking, investments, and invoice payments; excellent research/analytical skills; ability to reconcile general ledger accounts, funds, and sub-funds and to provide external auditors with complex account and fund analyses under time constraints.

Qualifications / Competencies
3-7 years experience in general ledger accounting, with preference in governmental or fund accounting.

Knowledge of cash management operations and control procedures for banking, investments, and invoice payment activities.

Excellent research and analytical skills, and the tenacity to work on complex problems until they are accurately solved. Ability to comprehend large amounts of detailed financial information and complex transactions.

Ability to reconcile general ledger accounts, funds, and sub-funds; and to provide external auditors with complex account and fund analyses within time-sensitive constraints.

Excellent computer skills in MS Office Suite, including Excel, MSWord, and Access.

Substantial customer service skills, including the ability to frequently use diplomacy and tact.

Obtained some coursework in accounting.

Demonstrated excellent oral and written communication skills.

Ability to recognize financial and administrative problems, and communicate with managers and other departments to solve these problems.

Ability to meet time requirements, and to prioritize activities and workflow.

Experience with endowment and trust restrictions, and investment procedures.

Ability to maintain security of Foundation and Alumni investments and confidential donor information.

Financial statement preparation.

Preferred Qualifications / Competencies
Associate degree in related area or Bachelor's or advanced degree with major focus in business or accounting.

Audit experience with a large public accounting firm.

Transaction and file maintenance experience with a nonprofit general ledger accounting system.

Special Conditions of Employment
Selected candidate will be required to pass a pre-employment criminal history background check.

Ability to work a variable schedule including evenings and weekends. Employee may also be required to work during campus closure in December.

Critical position requiring background check(s)*

Background check(s) required
Criminal History Review

If you selected "license, certificate or degree" above, specify the type here:

Does this position require an E-Verify check*

(Note: Certain positions funded by federal contracts or sub-contracts require the selected candidate to pass an E-Verify check which confirms the individual's eligibility to work in the U.S.) No, this position does not require an E-Verify Check.

Will the employee be required to participate in the DMV Pull Notice program*

For More Information See:

Supplemental documents (in addition to application) applicants will be allowed to attach
Cover Letter
Optional Doc #1
Optional Doc #2
Optional Doc #3

Quicklink to Posting
(Add https:// to the front of this text to create a functioning web link)*quickFind=72037


3 Records


Foundation and Alumni Association operations management, asset safeguard and accounting
Monitors/controls bank activity, fees, adjustment and return items, and cash balances using vendor bank software, Internet customer access websites, and spreadsheets.

Maintains and reconciles Foundation and Alumni Association checkbooks, bank accounts, daily bank balances, bank statements, and multiple UCOP Investment pool accounts for both organizations.

Maintains endowment and fund balances through unitized allocation processes which record gifts and additions, investment income and realized or unrealized market value appreciation, and payouts and disbursements.

Analyzes donor gifts, compares gift batches to daily bank deposits, and determines the appropriate disposition of deposited funds. Reconciles the Banner ADFS database to the Foundation bank account, the Foundation general ledger (GL), and the UC Treasurer's Office and its reports through data queries and spreadsheet analyses.

Analyzes Alumni membership and royalty program revenues, reconciles receipts to bank reports, determines disposition of funds, prepares Alumni Association GL, and reconciles Banner Alumni reports to GL balances and bank statements.

Prepares and coordinates funds transfers for UCSC (Regents) and Foundation endowments, gifts, and administrative funds. Prepares and coordinates funds transfers to support Alumni Association operations and UCSC Colleges programs.

Prepares and submits UCSC Campus Accounting FIS input transactions to record all Foundation and Alumni Association financial transactions with campus.

Prepares and submits UCOP-EIA accounting input transactions to record all Foundation and Alumni Association financial transactions with UCOP and Regents.

Prepares disbursement checks for Foundation invoice payments and Alumni operations. Maintains all banking and funds transfers officer-signature authorizations.

Resolves fund and investment account problems.


Keywords: University of California - Santa Cruz, San Francisco , Foundation Accountant, Accounting, Auditing , Santa Cruz, California

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