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IT Procurement & Budget Specialist (Temporary)

Company: Genomic Health
Location: Redwood City
Posted on: May 19, 2019

Job Description:


IT Procurement and Budget Specialist to support the Information Technology department. This position assists with vendor & contract management, asset management (HW& SW), procurement, and departmental bookkeeping. This position will require good organizational skills and strong attention to detail, while leveraging established working relationships within IT (existing procurement staff, stakeholders, management, IT Client Support Services team, and project managers), outside of IT (Legal, AP, Finance, Supply Chain/Purchasing), and with external entities (vendors, suppliers, service providers). Genomic Health is a growing company and the scope includes international procurement through established partners.

* Vendor and Contract management
o Work with Legal, IT Management, stakeholders, and vendors to ensure the necessary base contracts are in place (e.g. NDA, MSA, EULA, SOW, and other contracts)
o Monitor and guide contracts through lifecycle (initiation, negotiation, execution, renewal, amendment, termination) in support of projects and on-going operations (i.e. hardware and software maintenance and license agreements)
o Renewals will consist of working with business leads & stakeholders to identify & validate current needs with the necessary entitlements &/or support model.
o Routinely monitor database for upcoming contract renewals, create new records to track details about the new term, and update status for in-process items on a regular schedule
* Purchasing and Procurement
o Supports IT asset management lifecycle including requests for quotes, approvals, purchase orders, shipping/receiving, invoice processing, and expense tracking
o Supports software and hardware purchasing for projects and on-going operations, including desktop and server hardware, individual and enterprise software
o Develop and maintain strong relationships with internal business teams including Supply Chain/Purchasing, AP, and Finance
o Routinely monitor work queues for requests and update status for in-process items on a regular schedule
* Departmental bookkeeping
o Record transactions including purchase orders and invoices in a timely manner to allow for department budget projections and monthly reconciliation
o Reconcile invoices to ensure accuracy of expenses and aligns with professional service engagements (SOW)
* Other duties as assigned
* 5-8 years of experience in purchasing and/or contract management, ideally for software, hardware, and services
* Good understanding of contracts, business and licensing terms
* Understanding of budgets, expenses, cost allocation, reporting, and tracking with spreadsheets acumen; high level of comfort with Excel
* Meticulously detail-oriented and organized
* Strong communicator with ability to maintain open communication with coworkers, internal employees, managers and customers
* Ability to work as part of a team, while working autonomously on assignments

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Keywords: Genomic Health, San Francisco , IT Procurement & Budget Specialist (Temporary), Accounting, Auditing , Redwood City, California

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