Administrative Associate 3
Company: Stanford University
Location: Stanford
Posted on: April 17, 2024
Job Description:
is seeking an experienced Administrative Professional to join
our dynamic team as an Administrative Associate 3. This is one of 3
new positions we are hiring as we grow our team. Within this role
you will play a key part in supporting world renowned
cardiologists, daily operations of our Division, and contribute to
the success of our research and patient care initiatives.In this
role, you will have opportunities to collaborate and work with
diverse cardiovascular medicine professionals, including
physicians, researchers, and administrative staff, who have a
strong sense of teamwork and innovation. This role will support 4-5
CVMed clinical and research faculty, the Section Chief of
Preventative Cardiology, and the CVMed Management Team. Other
administrative duties will include triage phone calls for
physicians on a limited basis and direct calls to appropriate
support staff. Respond to phone and email inquiries of the research
team and staff.This position offers exceptional career growth
opportunities, allowing you to strengthen your Administrative
skills and knowledge in cardiovascular medicine. You can take on
additional responsibilities and participate in professional
development programs to enhance your career. Our team members
experience a unique blend of administrative support, project
management, and collaboration with leading experts in
Cardiovascular Medicine. By joining our team, you will
significantly advance healthcare and improve patient outcomes
through your contributions. We are a division that cares about
working together to celebrate employee success. This position is a
100% FTE hybrid role.If you are someone who thrives in an evolving
fast-paced environment, enjoys learning, has a can-do attitude,
proactive, organized and knows how to successfully lead projects
start to finish we would like to hear from you!
Apply now to this posting with your cover letter and resume and
take the next step in your administrative career.Duties
include:
Act on behalf of the supervisor,
department manager, or chair in regards to establishing priorities
and identifying and resolving problems that are administrative in
nature.Oversee and/or perform duties associated with scheduling,
organizing, and operating complex conferences, seminars, and
events, including arranging with vendors for services, overseeing
the production and distribution of materials, administering
logistics, and managing event within budget.Compose and draft
documents and correspondence for presentations, course handouts,
grants, conferences, seminars, and reports. Perform substantial
editing and fact checking. Create, maintain, modify, and/or ensure
accuracy of content in various unit documents, displays, reports,
brochures, social media, and/or websites.Plan and schedule
calendar(s) with limited consultation, resolve calendaring
conflicts, and arrange travel in compliance with unit, university,
and sponsor policies.Create complex reports and spreadsheets which
may utilize specialized software and systems.Oversee and/or process
a variety of complex financial transactions; produce, monitor, and
reconcile budget statements; research, identify, and resolve
discrepancies. May assist with capital or special equipment
requests and/or vendor selection.Coordinate and monitor routine
maintenance services completion. Plan and coordinate office moves
and/or minor renovation projects. EDUCATION & EXPERIENCE
(REQUIRED):
High school diploma and four years of
administrative experience, or combination of education and relevant
experience.KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Advanced computer skills and
demonstrated experience with office software and email
applications.Demonstrated success in following through and
completing projects.Excellent organizational skills and attention
to detail.Excellent Strong verbal and written communication
skills.Excellent customer service and interpersonal skills.Ability
to prioritize, multi-task, and assign work to others.Ability to
take initiative and ownership of projects.Ability to routinely and
independently exercise sound judgment in making decisions.PHYSICAL
REQUIREMENTS:
Constantly perform desk-based
computer tasks.Frequently sitting.Occasionally stand/walk,
reach/work above shoulders, grasp lightly/fine manipulation, grasp
forcefully, use a telephone, sort/file paperwork or parts,
lift/carry/push/pull objects that weigh up to 10 pounds.Rarely
twist/bend/stoop/squat, kneel/crawl.WORKING STANDARDS:
Interpersonal Skills: Demonstrates
the ability to work well with Stanford colleagues and clients and
with external organizations.Promote Culture of Safety: Demonstrates
commitment to personal responsibility and value for safety;
communicates safety concerns; uses and promotes safe behaviors
based on training and lessons learned.Subject to and expected to
comply with all applicable University policies and procedures,
including but not limited to the personnel policies and other
policies found in the University's Administrative Guide, The
expected pay range for this position is $33.17 to $43.75 per
hour.Stanford University provides pay ranges representing its good
faith estimate of what the university reasonably expects to pay for
a position. The pay offered to a selected candidate will be
determined based on factors such as (but not limited to) the scope
and responsibilities of the position, the qualifications of the
selected candidate, departmental budget availability, internal
equity, geographic location and external market pay for comparable
jobs.At Stanford University, base pay represents only one aspect of
the comprehensive rewards package. website provides detailed
information on Stanford's extensive range of benefits and rewards
offered to employees. Specifics about the rewards package for this
position may be discussed during the hiring process.Why Stanford is
for You
Imagine a world without search engines or social platforms.
Consider lives saved through first-ever organ transplants and
research to cure illnesses. Stanford University has revolutionized
the way we live and enrich the world. Supporting this mission is
our diverse and dedicated 17,000 staff. We seek talent driven to
impact the future of our legacy. Our culture and empower you with:
Freedom to grow. We offer career
development programs, tuition reimbursement, or audit a course.
Join a TedTalk, film screening, or listen to a renowned author or
global leader speak.A caring culture. We provide superb retirement
plans, generous time-off, and family care resources.A healthier
you. Climb our rock wall, or choose from hundreds of health or
fitness classes at our world-class exercise facilities. We also
provide excellent health care benefits.Discovery and fun. Stroll
through historic sculptures, trails, and museums. Enviable
resources. Enjoy free commuter programs, ridesharing incentives,
discounts and more.The job duties listed are typical examples of
work performed by positions in this job classification and are not
designed to contain or be interpreted as a comprehensive inventory
of all duties, tasks, and responsibilities. Specific duties and
responsibilities may vary depending on department or program needs
without changing the general nature and scope of the job or level
of responsibility. Employees may also perform other duties as
assigned.Consistent with its obligations under the law, the
University will provide reasonable accommodations to applicants and
employees with disabilities. Applicants requiring a reasonable
accommodation for any part of the application or hiring process
should contact Stanford University Human Resources at
stanfordelr@stanford.edu. For all other inquiries, please submit a
.Stanford is an equal employment opportunity and affirmative action
employer. All qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, sexual
orientation, gender identity, national origin, disability,
protected veteran status, or any other characteristic protected by
law.
Keywords: Stanford University, San Francisco , Administrative Associate 3, Accounting, Auditing , Stanford, California
Didn't find what you're looking for? Search again!
Loading more jobs...
