Accounts Payable Associate

Company: Innova Solutions
Location: San Francisco
Posted on: April 17, 2024

Job Description:

Innova Solutions is immediately hiring for an Accounts Payable Associate Position type: Full time - Contract to HireDuration: 6 - 12 months Contract/ Contract to hireLocation: San Francisco, CA - will be working form home 3 days a weekAs an Accounts Payable Associate, you will:POSITION SUMMARY:The Accounts Payable Associate position is responsible, under the guidance of the Accounting and Payroll Operations Manager for the weekly process of accounts payable in Concur and the transmission of the data into MIP. This position provides concur technical support and assistance on payment status to employees across the organization. In addition, the position will assist in preparation of the month end close reporting process which is prepared on an accrual basis of accounting.REPORTING RELATIONSHIPS:This position will report directly to the Accounting and Payroll Operations Manager and will collaborate with other accounting and finance staff.ESSENTIAL FUNCTIONS:Accounts Payable:

• Responsible for the weekly accounts payables process including receiving, reviewing and enter accounts payable invoices in Concur in a timely manner.
• Work with others to ensure accuracy, proper coding and appropriate approvals for weekly AP run
  • Maintain and update Concur invoicing platform and process including adding and updating vendors and ACH information, GL code, cost centers and maintaining users accounts
    • Upload weekly A/P check run to disbursing bank for positive pay process and resolve suspended items
    • Perform research and analysis on payments and historical spending as requested
    • Work closely with other staff and vendors and actively respond to inquiries from employees and outside customers Follow-up/research and resolve vendor issues
      • Follow up on ACH rejections. Resolve rejection issues and reissuance.
        • Import expense and payment data from Concur into MIP
        • Ensure proper 1099 maintenance and prepare 1099 and other relates tax annual fillings. Respond to IRS notifications regarding 1099 matters and ensure compliance with IRS instructions regarding 1099s
        • Prepare monthly journal entries for wire and ACH transactions, expense accruals, prepaid amortization, and other monthly closing tasks as requested
        • Perform month-end reconciliation of A/P subsidiary ledger to G/L, ensuring uncashed checks are appropriately addressed timely
        • Prepare audit schedules related to Accounts Payable, monitor expiration dates of contracts, budget limits and ensure disbursements are in compliance with applicable consulting agreement, service contract or grant agreement
        • Work closely with internal control auditors on A/P processes
        • Prepare schedules for 990 consultant compensation
        • Respond to internal and external inquiries timely, accurately, and courteously
        • Reconcile statements and research exceptions on a monthly basis
        • Prepare accruals for year-end close procedures
        • Ensure month end close (expenses) along with collaborating with billing department for accurate vouchering.
        • Communicate accurately and effectively with all stakeholders.
        • Ensure all expense reconciliations are timely processed and approved by deadlines. Communicate delays to senior team and executive team.Other Functions:
          • Perform other duties/special projects as assigned
          • The Accounts Payable Associate may perform other duties as necessary to support the Finance team
          • Ad Hoc reports and inquiriesSKILLS REQUIRED:
            • Must be PC proficient and able to thrive in a fast-pace setting. Experience with Concur Invoicing and Abila MIP system is a plus.
            • Strong experience with Excel, and Microsoft Outlook
            • High attention to accuracy and details
            • Ability to meet assigned deadlines
            • Ability to review and self-check work for accuracy and completeness
            • High degree of customer service
            • Excellent communication skills, verbal and written.
            • Must be proactive and work independentlyEDUCATIONAL AND OTHER REQUIREMENTS:An Associate's Degree in accounting or equivalent experience is required. This position requires a minimum of two years of experience in Accounts Payable and other entry level accounting entries. The position is demanding and requires self-motivation and a team approach. Individual will be committed to Company's mission.Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.We are currently interviewing to fill this and other similar positions. If this role is not a fit for you, we do offer a referral bonus program for referrals that we successfully place with our clients, subject to program guidelines. ASK ME HOW.Thank you!YOUR NAMESr. Technical RecruiterSimran GwalaniPAY RANGE AND BENEFITS:Pay Range*: $23/hr - $27/hr on W2*Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.Benefits: Innova Solutions offers benefits( based on eligibility) that include the following: Medical & pharmacy coverage, Dental/vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal & ID theft protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP). ABOUT INNOVA SOLUTIONS: Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centers across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields.Recent Recognitions:
              • One of Largest IT Consulting Staffing firms in the USA - Recognized as #4 by Staffing Industry Analysts (SIA 2022)
              • ClearlyRated - Client Diamond Award Winner (2020)
              • One of the Largest Certified MBE Companies in the NMSDC Network (2022)
              • Advanced Tier Services partner with AWS and Gold with MSWebsite: Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at or (770) 493-5588. Please indicate the specifics of the assistance needed. Innova Solutions encourages all interested and qualified candidates to apply for employment opportunities. Innova Solutions (HireGenics/Volt) does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. - 1324b.The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.American Cybersystems, Inc is acting as an Employment Agency in relation to this vacancy.

Keywords: Innova Solutions, San Francisco , Accounts Payable Associate, Accounting, Auditing , San Francisco, California