Senior Asset Services Coordinator

Company: Kinsley Power Systems
Location: San Francisco
Posted on: September 21, 2023

Job Description:

Essential Duties and Responsibilities:
Administration

• 
  
• Provide assistance with a host of amenities including but not limited to: restaurants, fitness centers, conferencing spaces, event spaces, organic gardens, memberships, etc.
  
• Initiate tenant notification letters and e-mails, as needed
  
• Assist Asset Services Team with special projects
  
• Assist in planning all tenant events, parties, and gifts
  
• Assist in annual budget preparation and annual CAM reconciliations
  
• Track and follow up with tenant receivables and prepare weekly reports
  
• Maintain budget tracking spreadsheet
  
• Assist facilities team on all aspects of maintenance
  
• Redirect and prioritize work requests including entering tenant work orders in the Angus work order system
  
• Responsible for the Angus close out of both tenant requests and PM work orders
  
• Follow up with tenants to ensure satisfaction with tenant work requests
  
• Participate in site operating meetings
  
• Responsible for drafting and sending distribution email blasts to tenants
  
• Responsible for distributing and maintaining the tenant welcome package for the site
  
  Contract Administration
  
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  • Participate in bid process when searching for new vendors
    
  • Manage all service contract requests and renewals
    
  • Track contracts with pending signatures
    
  • Maintain spreadsheets to track all current contracts in the region
    
  • Maintain current and complete certificate of insurance for all tenants and all vendors
    
  • Review all limits, coverage types, expirations and additional insured for compliance
    
    Accounts Payable
    
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    • Manage and draft purchase orders and track for signature
      
    • Match purchase orders to invoices, code and obtain Manager's approval
      
    • Research invoices in Nexus when necessary and follow up with inquiries from vendors
      
    • Audit open purchase orders on a monthly basis
      
    • Prepare utility cost/consumption reports when necessary
      
      Qualifications and Experience:
      
      • 
        
      • Bachelor's degree in Business, Accounting, or Finance preferred
        
      • 3+ years of experience in property management, real estate, event management and/or hospitality field preferred
        
      • Strong accounting background and familiarity with lease provisions and lease administration a plus
        
      • Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
        
      • Experience in Angus and JDE a plus
        
      • Client service-oriented
        
      • Excellent verbal and written communication skills
        
      • Willingness to work as part of a team and support the team
        
      • The expected base salary range for this position is $80,000 USD to $97,000 USD annually. This salary range is an estimate, and the actual salary may vary based on the consideration of many factors, which may include, but are not limited to: the individual's knowledge, experience, education, qualifications, skills, job location, and the Company's compensation practices.
        
        Locations Available: South San Francisco/San Francisco Bay Area
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Keywords: Kinsley Power Systems, San Francisco , Senior Asset Services Coordinator, Accounting, Auditing , San Francisco, California