Senior Asset Services Coordinator
Company: Kinsley Power Systems
Location: San Francisco
Posted on: September 21, 2023
Job Description:
Essential Duties and Responsibilities:
Administration
- Provide assistance with a host of amenities including but not
limited to: restaurants, fitness centers, conferencing spaces,
event spaces, organic gardens, memberships, etc.
- Initiate tenant notification letters and e-mails, as
needed
- Assist Asset Services Team with special projects
- Assist in planning all tenant events, parties, and
gifts
- Assist in annual budget preparation and annual CAM
reconciliations
- Track and follow up with tenant receivables and prepare weekly
reports
- Maintain budget tracking spreadsheet
- Assist facilities team on all aspects of maintenance
- Redirect and prioritize work requests including entering tenant
work orders in the Angus work order system
- Responsible for the Angus close out of both tenant requests and
PM work orders
- Follow up with tenants to ensure satisfaction with tenant work
requests
- Participate in site operating meetings
- Responsible for drafting and sending distribution email blasts
to tenants
- Responsible for distributing and maintaining the tenant welcome
package for the site
Contract Administration
- Participate in bid process when searching for new
vendors
- Manage all service contract requests and renewals
- Track contracts with pending signatures
- Maintain spreadsheets to track all current contracts in the
region
- Maintain current and complete certificate of insurance for all
tenants and all vendors
- Review all limits, coverage types, expirations and additional
insured for compliance
Accounts Payable
- Manage and draft purchase orders and track for
signature
- Match purchase orders to invoices, code and obtain Manager's
approval
- Research invoices in Nexus when necessary and follow up with
inquiries from vendors
- Audit open purchase orders on a monthly basis
- Prepare utility cost/consumption reports when necessary
Qualifications and Experience:
- Bachelor's degree in Business, Accounting, or Finance
preferred
- 3+ years of experience in property management, real estate,
event management and/or hospitality field preferred
- Strong accounting background and familiarity with lease
provisions and lease administration a plus
- Proficient in MS Office (Word, Excel, PowerPoint,
Outlook)
- Experience in Angus and JDE a plus
- Client service-oriented
- Excellent verbal and written communication skills
- Willingness to work as part of a team and support the
team
- The expected base salary range for this position is $80,000 USD
to $97,000 USD annually. This salary range is an estimate, and the
actual salary may vary based on the consideration of many factors,
which may include, but are not limited to: the individual's
knowledge, experience, education, qualifications, skills, job
location, and the Company's compensation practices.
Locations Available: South San Francisco/San Francisco Bay Area
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Keywords: Kinsley Power Systems, San Francisco , Senior Asset Services Coordinator, Accounting, Auditing , San Francisco, California
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