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Senior Asset Services Coordinator

Company: Kinsley Power Systems
Location: San Francisco
Posted on: September 21, 2023

Job Description:

Essential Duties and Responsibilities:

  • Provide assistance with a host of amenities including but not limited to: restaurants, fitness centers, conferencing spaces, event spaces, organic gardens, memberships, etc.
  • Initiate tenant notification letters and e-mails, as needed
  • Assist Asset Services Team with special projects
  • Assist in planning all tenant events, parties, and gifts
  • Assist in annual budget preparation and annual CAM reconciliations
  • Track and follow up with tenant receivables and prepare weekly reports
  • Maintain budget tracking spreadsheet
  • Assist facilities team on all aspects of maintenance
  • Redirect and prioritize work requests including entering tenant work orders in the Angus work order system
  • Responsible for the Angus close out of both tenant requests and PM work orders
  • Follow up with tenants to ensure satisfaction with tenant work requests
  • Participate in site operating meetings
  • Responsible for drafting and sending distribution email blasts to tenants
  • Responsible for distributing and maintaining the tenant welcome package for the site

    Contract Administration

    • Participate in bid process when searching for new vendors
    • Manage all service contract requests and renewals
    • Track contracts with pending signatures
    • Maintain spreadsheets to track all current contracts in the region
    • Maintain current and complete certificate of insurance for all tenants and all vendors
    • Review all limits, coverage types, expirations and additional insured for compliance

      Accounts Payable

      • Manage and draft purchase orders and track for signature
      • Match purchase orders to invoices, code and obtain Manager's approval
      • Research invoices in Nexus when necessary and follow up with inquiries from vendors
      • Audit open purchase orders on a monthly basis
      • Prepare utility cost/consumption reports when necessary

        Qualifications and Experience:

        • Bachelor's degree in Business, Accounting, or Finance preferred
        • 3+ years of experience in property management, real estate, event management and/or hospitality field preferred
        • Strong accounting background and familiarity with lease provisions and lease administration a plus
        • Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
        • Experience in Angus and JDE a plus
        • Client service-oriented
        • Excellent verbal and written communication skills
        • Willingness to work as part of a team and support the team
        • The expected base salary range for this position is $80,000 USD to $97,000 USD annually. This salary range is an estimate, and the actual salary may vary based on the consideration of many factors, which may include, but are not limited to: the individual's knowledge, experience, education, qualifications, skills, job location, and the Company's compensation practices.

          Locations Available: South San Francisco/San Francisco Bay Area

Keywords: Kinsley Power Systems, San Francisco , Senior Asset Services Coordinator, Accounting, Auditing , San Francisco, California

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