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Senior Payroll Specialist - SF

Company: Berkshire Hathaway Homestate Companies
Location: San Francisco
Posted on: September 21, 2023

Job Description:

WHAT WE'RE LOOKING FORThe Senior Payroll Specialist is responsible for the administration of the payroll function and performs duties in alignment with established corporate and internal standard operating policies and procedures, and ensures compliance with Federal, State, and local wage and hour, payroll, and tax laws. Work involves confidential duties in auditing, entering, and reviewing data, processing bi-weekly, and special payrolls. This position requires great attention to detail and the highest level of accuracy, and the ability to meet tight deadlines. Ensures monthly, quarterly, and yearly payroll-related reporting requirements to the state and government agencies are executed properly and timely.RESPONSIBILITIES

  • Processes payroll bi-weekly and off-cycle as required by incorporating all data from employee timecards, voluntary and involuntary deductions including employee benefits, Employee Retirement Savings Plan, fringe benefits, Federal, State, and local mandatory deductions
  • Ensures payroll is processed accurately by required deadlines; Reviews all payroll data prior to submission and immediately following the submission to ensure it is processed properly
  • Enters, audits, and completes employee information in ADP; Ensures all required information is entered and all information in the system is accurate and complete; Ensures required approvals are obtained
  • Collaborates with Human Resources to maintain ADP employee database and process information accurately and timely; Assigns and classifies employees appropriately; Ensures the accuracy of employee pay rates, PTO accrual rates, and employee reporting structure.
  • Reviews employee timecards: Ensures accuracy, completeness, and supervisory approval, including regular hours, overtime hours, and non-worked time including PTO are entered and calculated correctly
  • Applies, manages, and maintains agency accounts with each work and residency state, as well as workers compensation and local taxes
  • Processes wage garnishments, completes and responds to garnishment notices and notifies employees appropriately
  • Identifies payroll related issues and recommends ongoing process improvements and procedures for compliance with payroll deductions and reporting requirements
  • Leverages ADP reporting capability for standard and customized reports and develops automated management reports
  • Provides Payroll training for new hire orientation and supervisors; Answers employee's payroll-related questions and resolves problems on a timely basis
  • Develops and manages a secure filing system for all confidential information in written and/or electronic formats, including pay data, employee information, state filings and state registrations.
  • Provides accurate and timely payroll information as required, including for company workers compensation insurance coverage
  • Reviews, prepares, files, and initiates payments for quarterly tax filings
  • Researches and prepares ad hoc reports for management and Human Resources
  • Provides all necessary information for both internal and external audits
  • Works with ADP to create new pay codes to align with state/local requirements
  • Creates custom reports to comply with complex annual federal/state reporting requirements
  • Stays up to date with individual state reporting requirements to remain in compliance with constantly changing remote/WFH environment
  • Collaborates with HR and benefit carriers to ensure accuracy of direct connectors/transmission between carriers and ADP
  • Communicates regularly with 401k administrator to ensure accuracy of deduction amounts, loan totals and contribution limits; Ensures accuracy of quarterly and annual reports
  • Develops and performs special projects as necessary for continuous improvement and operational excellence, and others as directedWHAT YOU'D BRING TO THE ROLE
    • Education: Bachelor's degree in Business, HR Management, Finance, or related field required.
    • Experience: Minimum of five (5) years payroll work related experience; working with ADP environment is preferred.
    • Math Skills: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra.
    • Reasoning Skills: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Knowledge of various payroll related labor laws.
    • Technical Skills: Experience with office operations, various labor law, W-4 and state equivalent, data entry and file management. Experience identifying a variety of standard & custom reporting capability within payroll system and provide meaningful management reports.
    • Computer Skills: Essential technical competencies in the use of computers and standard business applications; Microsoft Excel and Word processing software; and be proficient on applicable databases, systems, and vendor software programs.In accordance with the California Equal Pay Act, the pay scale for this job is $83,810 to $102,500. This pay scale is an estimate of the salary range the employer reasonably expects to pay for the position based on potential employee qualifications, operational needs and other considerations consistent with applicable law. The actual salary may be above or below the range. The pay scale applies only to this position and only if it is filled in California. The pay scale may be different for other positions or in other locations.

Keywords: Berkshire Hathaway Homestate Companies, San Francisco , Senior Payroll Specialist - SF, Accounting, Auditing , San Francisco, California

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