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HR and Finance Administrator

Company: Jewish Family & Children'S Services
Location: San Francisco
Posted on: May 28, 2023

Job Description:

For nearly 175 years, Jewish Family and Children's Services of San Francisco, the Peninsula, Marin and Sonoma Counties has served the Bay Area's children, families, and older adults. As the problem-solving center for our community, JFCS is the oldest and largest family services institution in the United States, serving more than 120,000 people annually who are facing life transitions and personal crises. JFCS has earned a national reputation as a leader in developing research-based social services and educational programs that strengthen individuals, families, and community.POSITION SUMMARY:JFCS is looking to add a seasoned HR and Finance Administrator to our quickly growing Human Resources team! -This position reports to the Senior Director of Human Resources. The ideal candidate will be tech savvy, well-organized, has outstanding problem solving and people skills, and a desire help our employees and support and propel HR projects and strategies, as well as managing the day-to-day HR and Finance operations. As the innovative and friendly HR Administrator, you will proactively provide administrative support to an ambitious team and will be an approachable, inclusive, and trusted professional at all levels across the organization. The HR Administrator acts as the first point of contact for HR-related queries from employees and our external partners. The ideal candidate has experience with HR processes and can juggle various administrative tasks in a timely manner.COMPENSATION AND BENEFITS:

  • Salary Range $55,000 - $63,000
  • Employment Type: Full-time with benefits
  • Be part of a financially stable nonprofit with a long and rich history
  • Be part of a large, multi-faceted organization serving 120,000 people with over 40 programs
  • Make positive differences in the lives of thousands of individuals and families we serve each year
  • 16 holidays total -(Includes 10 federal holidays & up to 6 Jewish holidays each year)
  • Employer 403(b) retirement Match and Additional Employer Contribution -(Subject to eligibility requirements)
  • Cafeteria Plan -with medical, dental, vision, FSA, Employer-paid life, and disability insuranceESSENTIAL JOB DUTIES AND RESPONSIBILITIES:
    • Provides administrative and technical support to the HR Department and the CFO
    • Creates/prepares reports and analysis using the HRIS, and other software, as required
    • Compiles statistical data and assist with special projects
    • Prepares key management reports and makes recommendations on a variety of Human Resources issues to ensure organizational development and regulatory compliance
    • Primary person in planning, facilitating, and conducting new employee on-boarding and orientation; processes payroll action forms and new employee set-up documentation
    • Assists employees with the completion of HR documents including, new hire documents, benefits enrollment forms and other documents required by the HR Department
    • Executes and monitors technology access to all new and departing employees
    • Handles production and routing of employment records, contingent job offers and other confidential employee and independent contractor documents under the direction of the Sr. HR Generalist and the Human Resources Director
    • Maintains all paper and electronic employee files and records
    • Prepares and updates employment records relating to the hiring, promoting, or terminating of staff
    • Provides benefit administration support including open enrollment, benefit terminations and reconciling and processing benefits invoices for timely payment. Distributes benefits annual notices and statements
    • Prepares the annual 403(b) census report and reconciles the data to the W3
    • Provides support to the Assistant Controller for the annual 403(b) audit
    • Primary content administrator and editor for the HR Department SharePoint Folder
    • Executes revisions to documents on the JFCS intranet to make sure that the latest versions of all Human Resources forms are available to staff
    • Performs duties required as confidential administrator to the Chief Financial Officer
    • Provides administrative staff support for Finance, Audit, Investment, and Retirement Committees of the Board of Directors as needed
    • Coordinates meetings, prepares and mails meeting announcements and other materials, arranges for food service, and other related tasks
    • Reviews agenda, minutes and other documentation prepared by the CFO
    • Prepares annual insurance renewal applications for all JFCS insurance policies
    • Gathers information for annual policy renewals including tracking driver training, DMV checks and insurance renewal datesREQUIREMENTS:
      • Associate Degree in Human Resources or Business Management or a related field required
      • 2+ years of administrative experience is required (HR support environment is a plus)
      • Experience handling confidential and sensitive information
      • Experience in creating canned and ad-hoc weekly, monthly, quarterly, and on-demand reports
      • Must be a confident communicator, including both written and verbal skills in order to be able to exchange accurate information in varying situations
      • Able to demonstrate open communication and critical thinking skills
      • Ability to effectively manage multiple projects with overlapping tasks and work independently with minimal supervision
      • Courage to make tough decisions and deliver difficult messages with professionalism and poise.
      • Proficiency in Microsoft Office software. Minimum intermediate-level use in Excel (pivot tables, formulas, graphs)
      • Strong organizational and customer service skills necessary with proven ability to develop credible relationships with all staff levels within the organization and business partners
      • Ability to provide accurate, reliable, courteous, and timely service to all internal and external clientsTo be considered for this position, you must meet the requirements and competencies listed above. Application materials will be reviewed as they are received and well-qualified candidates will be contacted for an interview.All qualified applicants are encouraged to apply, including minorities, women, veterans, and disabled individuals. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status. JFCS is an Equal Opportunity Employer. -The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees so classified.

Keywords: Jewish Family & Children'S Services, San Francisco , HR and Finance Administrator, Accounting, Auditing , San Francisco, California

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