CCTO- Research Administrator 2 (2 Year Fixed Term)
Company: Stanford University
Location: Pacifica
Posted on: May 28, 2023
Job Description:
This Research Administrator position will be home based from
anywhere within the United States Research Administrator 2 - Cancer
Clinical Trials Office (Two Year Fixed Term Remote Position)
The Stanford Cancer Institute (SCI) is one of an elite number of
National Cancer Institute-Designated Comprehensive Cancer Centers
in the country, and is a prominent, dynamic, growing and complex
Institute within the Stanford University School of Medicine. The
SCI actively works to build synergies and collaborations among
faculty with cancer-relevant expertise from four Schools and over
30 departments across Stanford University. We seek a Research
Administrator 2 to help us enact our mission to reduce cancer
mortality through comprehensive programs of cancer research,
treatment, education and outreach. Given the SCI's mission,
breadth, and depth, it employs over 320 staff members in a
fast-paced, team-oriented, and forward-thinking environment with
tremendous opportunities for personal and professional growth. The
Cancer Clinical Trials Office (CCTO) is an integral component of
the Stanford Cancer Institute since the vital work performed there
enables our adult and pediatric cancer centers to translate
research from the laboratory into the clinical setting. You will be
working with an unparalleled leading-edge community of faculty and
staff who are fundamentally changing the world of health care in
the cancer arena.
Reporting to the CCTO Financial Manager, the Research Administrator
2 will be conversant in the goals, mission and priorities of the
Institute, and utilize this knowledge to serve as the Institutional
Representative for working on amendments for sponsored cancer
clinical trials and be the point of contact for sponsor and
University clinical research grant and contract administrators.
Working in collaboration with faculty, business managers and other
departments, hospital and University staff, the Research
Administrator 2, assists the Financial Manager to receive the
requests and gather all of the necessary documents for processing
the amendments of ongoing clinical trials. The RA 2 will ensure
that the process is timely, compliant and includes accurate
amendment contracts. We are seeking candidates with excellent oral,
written, and communication skills and extreme attention to detail.
Our staff run toward challenges, and you will have a demonstrated
history of doing the same with a high degree of professionalism,
initiative and flexibility. Responsibilities will include protocol
review and interpretation for the amendments, interpretation and
application of pertinent government regulations and guidelines,
develops the amendment budgets, negotiates and provides strategic
advice to the PI, ensuring that the contract budgets and payment
schedules/terms meets sponsor, University, hospital and School
pre-and post- award guidelines/regulations.
Responsibilities include processing amendments for ongoing studies,
entering and attaching data and documents for these amendments to
the various database, perform budget checks for new studies,
generate purchase requisitions and reimbursements as well as
various journal entries for the CCTO. Duties also include:
Participate with principal
investigator in the preparation of the administrative components of
proposals within parameters of sponsored and non-sponsored research
guidelines. Oversee and communicate submission process, both paper
and electronic; review documents for completeness and compliance.
Develop, prepare, and finalize project budgets, and provide budget
justification.Serve as liaison and active partner between principal
investigators, Office of Sponsored Research, research groups, and
other departments; respond to sponsor inquiries. Collaborate with
Office of Sponsored Research to ensure awards are set up properly
and cost-sharing requirements are fulfilled; initiate cost
transfers. Review and approve expenditures, advise on post award
spending and commitment activity, and oversee compliance related to
fund and revenue. Develop and communicate reports supporting
project status; create effective forecasting and decision aides.
Participate in contract closeout process; submit final reports and
certificates. Compile information and documents needed for audit
inquiries.Understand, apply, and advise on university and
government policies for projects.Serve as a resource on subject
area and overall technical resource to principal investigator and
other university staff.Participate in and contribute to process
improvements. Lead other staff in group projectsMay participate as
a mentor and provide cross-training as needed. - Other duties may
also be assigned DESIRED QUALIFICATIONS:
Previous experience with Clinical
trial Management.Has Oncology experience.Experience in working and
communicating with upper Management/Faculty.Stanford or Academic
Institution experience preferred.Working knowledge of Stanford
financial systems is preferred including SeRA, Oracle systems.Prior
experience managing budgets, billing and accounts receivable a
plus.Strong client service orientation
EDUCATION & EXPERIENCE (REQUIRED):Bachelor's degree and three years
of job-related experience, or combination of education and
experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Basic knowledge of governmental
regulations.Ability to understand, interpret, and communicate
policies and procedures.Excellent oral, written, and communication
skills.Excellent analytical skills; demonstrated proficiency in
Excel and web-based tools.Strong accounting skills; knowledge of
accounting principles.Ability to complete Cardinal Curriculum I and
II within first year in role.Knowledge of procurement needs,
including sole-sourcing, cost analyses, vendor requirements, and
small business reporting. Knowledge of property management
requirements related to Stanford or non-Stanford title of equipment
and fabrications. Competency in project management.Extreme
attention to detail.Ability to work well independently, but also to
seek or offer assistance when needed. Ability to review a proposal
or manage a project with understanding of the overall scope and
goal of each sponsored project. Excellent time management and
organizational skills. CERTIFICATIONS & LICENSES:
Cardinal Curriculum I and II must be
completed to remain in this position. Certified Accountant or
Auditor or similar credential desired. PHYSICAL REQUIREMENTS*:
- Frequently sit, grasp lightly, use fine manipulation and
perform desk-based computer tasks, lift, carry, push and pull
objects weighing up to ten pounds.
- Occasionally stand, walk, grasp forcefully, use a telephone,
write by hand and sort and file paperwork or parts.
- Rarely lift, carry, push and pull objects weighing 11-20
pounds. - *Consistent with its obligations under the law, the
University will provide reasonable accommodation to any employee
with a disability who requires accommodation to perform the
essential functions of his or her job.
WORK STANDARDS:
Interpersonal Skills: Demonstrates
the ability to work well with Stanford colleagues and clients and
with external organizations.Promote Culture of Safety: Demonstrates
commitment to personal responsibility and value for safety;
communicates safety concerns; uses and promotes safe behaviors
based on training and lessons learned.Subject to and expected to
comply with all applicable University policies and procedures,
including but not limited to the personnel policies and other
policies found in the University's Administrative Guide, . This
remote role is open to candidates anywhere in the United States.
Stanford University has five Regional Pay Structures. The
compensation for this position will be based on the location of the
successful candidate. The expected pay range for this position is
$66,000 to $99,000 per annum. Stanford University provides pay
ranges representing its good faith estimate of what the university
reasonably expects to pay for a position. The pay offered to a
selected candidate will be determined based on factors such as (but
not limited to) the scope and responsibilities of the position, the
qualifications of the selected candidate, departmental budget
availability, internal equity, geographic location, and external
market pay for comparable jobs.
Keywords: Stanford University, San Francisco , CCTO- Research Administrator 2 (2 Year Fixed Term), Accounting, Auditing , Pacifica, California
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