Division Finance Supervisor
Company: Stanford University
Posted on: May 28, 2023
The Division of Endocrinology, Gerontology and Metabolism has a
long history of major contributions in basic and clinical research,
a record of training fellows for academic and clinical careers, and
a commitment to providing care for patients with complex endocrine
diseases. The basic science and clinical studies that are carried
out at Stanford University cover a broad range of areas in
endocrinology, diabetes and metabolism. Through our integrated
research, education, patient and community outreach programs, we
are committed to maintaining the highest standards of academic
medicine and patient care.
The Division is seeking a Research Administrator who will play an
integral role in supporting faculty and fellows in all financial
and administrative aspects of research. The RA3 is responsible for
managing highly complex faculty portfolios, including all tasks
associated with pre-award and post-award sponsored research
The ideal candidate will be experienced in managing research awards
and budgets, and will possess the following characteristics: strong
customer-service ethic, detail-oriented; excellent communicator and
team player; creative and resourceful; and will have the ability to
juggle multiple priorities and deadlines. The RA3 will be a key
member of the finance team and will have supervisory responsibility
for other members in the team. This is a hybrid role.
- Prepare complex proposals within parameters of sponsored and
non-sponsored research guidelines. Oversee and communicate
submission process, both paper and electronic; resolve issues
relating to proposal preparation and submittal process.
- Develop, prepare, revise, and finalize project budgets, and
provide budget justification; obtain cost sharing commitment and
support. Serve as liaison and active partner between principal
investigators, Office of Sponsored Research, research groups, and
other departments; respond to sponsor inquiries; advise of new
- Collaborate with Office of Sponsored Research to ensure awards
are set up properly and costsharing requirements are fulfilled;
initiate cost transfers.
- Review and approve expenditures, advise on post award spending
and commitment activity, and oversee compliance related to fund and
- Develop and communicate reports supporting project status;
create forecasting models, scenarios, and decision aides.
- Manage contract closeout process and audit inquiries; submit
final reports and certificates.
- Interpret complex university and government policies (FAR, Cost
Accounting Standards, Office of Management and Budget circulars,
sponsored guidelines, etc.) for project and university personnel
and help guide other staff in interpreting complex policies.
- Identify and implement process improvements. Participate in and
lead cross campus projects. Train and advise on issues requiring
specific technical expertise.
- Oversee and review work of other staff. May supervise, train
and mentor other staff.
- Serve as a resource on subject area to principal investigator
staff. The job duties listed are typical examples of work performed
by positions in this job classification and are not designed to
contain or be interpreted as a comprehensive inventory of all
duties, tasks, and responsibilities. Specific duties and
responsibilities may vary depending on department or program needs
without changing the general nature and scope of the job or level
of responsibility. Employees may also perform other duties as
- Five to seven years of experience in sponsored project
- Experience managing multiple projects and timelines in a
dynamic research setting.
- Working knowledge of Office of Management and Budget circulars,
sponsored project guidelines, and the research regulatory
- Experience with Stanford systems a plus, to include Stanford
Electronic Research Administration (SeRA), Oracle Financials,
Business Intelligence, and iLabs.EDUCATION & EXPERIENCE (REQUIRED):
- Bachelor's degree and five years of job related experience, or
combination of education and relevant experience.KNOWLEDGE, SKILLS
AND ABILITIES (REQUIRED):
- Expert knowledge and fluency of governmental regulations (e.g.
FAR, A-21, A-110, A-133, CAS).
- Knowledge and ability to understand, interpret, and communicate
university policies and procedures.
- Excellent oral, written, and communication skills.
- Excellent analytical skills; demonstrated proficiency in Excel
and web-based tools.
- Strong accounting skills; knowledge of accounting
- Knowledge of procurement needs, including solesourcing, cost
analyses, vendor requirements, and small business reporting.
- Strong knowledge of property management requirements related to
Stanford or non-Stanford title of equipment and fabrications.
- Expert in project management, including managing international
collaborations and complex multi-sub award contracts.
- Knowledge of personnel management, including proposing effort
for and training and hiring of students, post-doctorals, academic
appointments, regular staff, bargaining unit staff, and
consultants, along with the circumstances appropriate for each type
- Extreme attention to detail.
- Ability to review a proposal or manage a project with
understanding of the overall scope and goal of each sponsored
- Excellent time management and organizational skills.PHYSICAL
- Frequently sit, grasp lightly, use fine manipulation and
perform desk-based computer tasks, lift, carry, push and pull
objects weighing up to ten pounds.
- Occasionally stand, walk, grasp forcefully, use a telephone,
write by hand and sort and file paperwork or parts.
- Rarely lift, carry, push and pull objects weighing 11-20
pounds. Consistent with its obligations under the law, the
University will provide reasonable accommodation to any employee
with a disability who requires accommodation to perform the
essential functions of his or her job.
- Interpersonal Skills: Demonstrates the ability to work well
with Stanford colleagues and clients and with external
- Promote Culture of Safety: Demonstrates commitment to personal
responsibility and value for safety; communicates safety concerns;
uses and promotes safe behaviors based on training and lessons
- Subject to and expected to comply with all applicable
University policies and procedures, including but not limited to
the personnel policies and other policies found in the University's
Administrative Guide, .The expected pay range for this position is
$95,000 to $119,000 per annum.
Stanford University provides pay ranges representing its good faith
estimate of what the university reasonably expects to pay for a
position. The pay offered to a selected candidate will be
determined based on factors such as (but not limited to) the scope
and responsibilities of the position, the qualifications of the
selected candidate, departmental budget availability, internal
equity, geographic location and external market pay for comparable
Why Stanford is for you
Imagine a world without search engines or social platforms.
Consider lives saved through first-ever organ transplants and
research to cure illnesses. Stanford University has revolutionized
the way we live and enrich the world. Supporting this mission is
our diverse and dedicated 17,000 staff. We seek talent driven to
impact the future of our legacy. Our culture and unique perks
empower you with:
- Freedom to grow. We offer career development programs, tuition
reimbursement, or audit a course. Join a TedTalk, film screening,
or listen to a renowned author or global leader speak.
- A caring culture. We provide superb retirement plans, generous
time-off, and family care resources.
- A healthier you. Climb our rock wall, or choose from hundreds
of health or fitness classes at our world-class exercise
facilities. We also provide excellent health care benefits.
- Discovery and fun. Stroll through historic sculptures, trails,
- Enviable resources. Enjoy free commuter programs, ridesharing
incentives, discounts and more. Stanford is an equal employment
opportunity and affirmative action employer. All qualified
applicants will receive consideration for employment without regard
to race, color, religion, sex, sexual orientation, gender identity,
national origin, disability, protected veteran status, or any other
characteristic protected by law.
Keywords: Stanford University, San Francisco , Division Finance Supervisor, Accounting, Auditing , Stanford, California
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