Administrative Associate 2
Company: Stanford University
Location: Loma Mar
Posted on: May 27, 2023
Job Description:
The Department of Radiology at Stanford University is dedicated
to excellence in clinical care, research, education, and
administration. The people and programs comprising Stanford
Radiology are world-renowned. Stanford Radiology's core strength
lies in its people: faculty, who are highly regarded for their deep
subspecialty expertise, dedication to patient care, and
responsiveness to referring providers; multidisciplinary
researchers who continue to push the boundaries of innovation in
physics and engineering to develop cutting-edge methods for
enhanced anatomic and functional imaging; staff who are dedicated
and engaged in moving the mission of the department, school, and
university forward.The administrative associate will provide
administrative and operational support to the central finance team
and aDFA, working under general supervision. Stanford University is
seeking an Administrative Associate 2 to provide administrative or
operational support working under general supervision.Duties
include:
Respond to inquiries, and determine
and take appropriate action as required. Serve as a resource
regarding a defined set of policies and procedures.Draft and/or
generate routine communications; coordinate production (formatting,
copying, etc.) and dissemination of documents, such as
presentations, course handouts, grant proposals, conference and
seminar materials, complex reports, brochures, and displays.Plan
and schedule calendar(s) based on consultation, resolve calendaring
conflicts, and arrange travel in compliance with unit, university,
and sponsor policies.Process and monitor routine financial
transactions, which may include researching and resolving
discrepancies.Maintain office supplies and equipment; obtain vendor
quotations, as needed. Coordinate office moves.May perform human
resources transactional support, e.g. time cards, I9s, and/or
faculty affairs support.* - Other duties may also be assigned The
expected pay range for this position is $43,000 to $74,000 per
annum. Stanford University provides pay ranges representing its
good faith estimate of what the university reasonably expects to
pay for a position. The pay offered to a selected candidate will be
determined based on factors such as (but not limited to) the scope
and responsibilities of the position, the qualifications of the
selected candidate, departmental budget availability, internal
equity, geographic location and external market pay for comparable
jobs. EDUCATION & EXPERIENCE (REQUIRED):High school diploma and
three years of administrative experience, or combination of
education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES
(REQUIRED):
Proficient computer skills and
demonstrated experience with office software and email
applications.Demonstrated success in following through and
completing routine tasks.Strong organizational skills and attention
to detail.Strong verbal and written communication skills.Excellent
customer service and interpersonal skills.Ability to prioritize and
multi-task. PHYSICAL REQUIREMENTS*:
Constantly perform desk-based
computer tasks.Frequently sitting.Occasionally stand/walk,
reach/work above shoulders, grasp lightly/fine manipulation, grasp
forcefully, use a telephone, sort/file paperwork or parts,
lift/carry/push/pull objects that weigh up to 10 pounds.Rarely
twist/bend/stoop/squat, kneel/crawl.*- Consistent with its
obligations under the law, the University will provide reasonable
accommodation to any employee with a disability who requires
accommodation to perform the essential functions of his or her
job.
WORKING CONDITIONS:This position is considered remote. WORK
STANDARDS:
Interpersonal Skills: Demonstrates
the ability to work well with Stanford colleagues and clients and
with external organizations.Promote Culture of Safety: Demonstrates
commitment to personal responsibility and value for safety;
communicates safety concerns; uses and promotes safe behaviors
based on training and lessons learned.Subject to and expected to
comply with all applicable University policies and procedures,
including but not limited to the personnel policies and other
policies found in the University's Administrative Guide, .
Keywords: Stanford University, San Francisco , Administrative Associate 2, Accounting, Auditing , Loma Mar, California
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