Temporary Part Time Account Clerk - Pool

Company: City of Benicia, CA
Location: Benicia
Posted on: May 17, 2022

Job Description:

Definition
This recruitment is being done to establish a pool of candidates to backfill Account Clerk staffing shortages due to vacations or other leaves; this pool will be utilized for special projects assistance. The pool can be used to fill temporary, part-time, or full time positions during the time the eligibility list is active. This posting can close at any time; interviews will be conducted as qualified applications are received, so please do not wait to apply. This position is part time, at-will and no insurance benefits will be offered.
Salary Information:
Account Clerk I
$20.33 - $24.71 Hourly
$3,524.26 - $4,283.76 Monthly
$42,291.12 - $51,405.12 Annually
Account Clerk II
$22.36- $27.18 Hourly
$3,876.69 - $4,712.14 Monthly
$46,520.28 - $56,545.68 Annually
To perform accounting clerical work of average to moderate difficulty involved in the keeping or reviewing of financial and statistical records; to provide customer service at a public counter and over the phone; to provide accounting clerical and complex clerical support duties for specific functional areas; and to perform a variety of accounting clerical tasks relative to assigned area of responsibility. Distinguishing Characteristics
Account Clerk I - This is the entry level class in the Account Clerk series. This class is distinguished from the journey by the performance of the more routine tasks and duties assigned to positions within this series. Employees at this level are not expected to perform with the same independence of direction and judgment on matters allocated to the journey level. Since this class is typically used as a training class, employees may have only limited or no directly related work experience. Employees work under immediate supervision while learning job tasks.
Account Clerk II - This is the full journey level class within the Account Clerk series. This class is distinguished from the Account Clerk I by the assignment of the full range of duties. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies within the work unit. Positions in the Account Clerk II are normally assigned such tasks as posting, adding, computing and recomputing, comparing financial data or statistical information related to accounting operations. Incumbents are expected to solve routing problems without assistance. Positions in this class are flexibly staffed and are normally filled by advancement from the entry level.
This class is distinguished from the Senior Account Clerk in that the latter is responsible for more complex duties such as oversight of assigned functions such as accounts payable, business license and purchasing.
Representative Duties / Qualifications
Account Clerk I
Receives immediate supervision from an assigned supervisor.
Account Clerk II
Receives general supervision from an assigned supervisor.
May exercise technical and functional supervision over less experienced accounting clerical staff.
Duties may include, but are not limited to, the following:
Provide customer service at the counter; receive money and issue receipts; balance daily cash drawer.
Assist the public and other employees by answering inquiries about departmental policies and procedures.
Prepare and process service requests for various City services such as business licenses, utility bills, turn-ons and turn-offs, customer payments and accounts receivable.
Provide clerical support to the department; make copies of documents as needed; handle correspondence, type memoranda, letters and other reports as required; distribute correspondence, and handle incoming and outgoing mail.
Maintain books and records, assist with the processing of documents such as invoices, purchase orders, warrants, tax statements and other records; make arithmetical calculations.
Work with ledger accounts and other records; maintain subsidiary ledgers; accumulate records and statistics related to departmental operations.
Maintain records of monies received; post to ledgers and balance accounts.
Assist in preparing financial statements and prepare bank deposits.
Maintain various financial or statistical records requiring the use of independent judgment,
Audit invoices for proper extensions, taxes, discounts and totals, match invoices to purchase orders to see that correct items are invoiced and billing is proper; allocate purchases to various budget accounts.
Maintain files and perform general clerical duties as required.
Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
Perform related duties as assigned.
Account Clerk I
Knowledge of:
Modern office methods including computer and applicable software applications such as Microsoft Office suite.
Basic word processing and spreadsheet methods, techniques and programs.
Ability to:
On a continuous basis, be prepared to meet and assist the public, know and understand all aspects of the job; organize work papers, review documents related to assigned functions; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures; explain operations and problem solve office issues for the public and with staff.
On a continuous basis, sit at desk and/or stand for long periods of time; intermittently twist and bend to reach office equipment. Use simple grasping and fine manipulation; and write or use a keyboard to communicate through written means; run errands; lift or carry weight of 10 pounds or less.
MINIMUM QUALIFICATIONS
Learn basic methods and practices of bookkeeping and financial and statistical record keeping.
Type and operate calculator, computer and other office machines.
Type accurately at a speed necessary for successful job performance.
Maintain confidentiality of a wide range of sensitive information.
Use principles of effective office safety including use of equipment in a proper and safe manner, use of preventative personal ergonomic techniques, and maintenance of safe housekeeping in personal and common workspaces.
Provide high quality, economical services to the Benicia community, placing emphasis on responsive customer service.
Be an integral team player, which involves flexibility, cooperation and communication.
Work with a wide variety of people in a respectful and effective manner.
Establish and maintain effective working relationships with those contacted in the course of work.
Communicate clearly and concisely, both orally and in writing.
EXPERIENCE & TRAINING
Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
Experience:
Account Clerk I
One year of experience in financial record keeping or general office support experience.
Training:
Equivalent to completion of the twelfth grade.
Account Clerk II
In addition to the qualifications for the Account Clerk I:
Knowledge of:
Methods and practices of bookkeeping and financial and statistical record keeping.
Ability to:
Use independent judgment in carrying out instructions concerning maintenance of a variety of financial records.
Make arithmetical calculations with speed and accuracy.
Experience and Training
Experience:
Two years of experience in financial record keeping, including one year of experience performing duties comparable to those of an Account Clerk I with the City of Benicia.
Training:
Equivalent to completion of the twelfth grade.
Supplemental Information
APPLICATION PROCESS:
Individuals interested in being considered for the Part Time Account Clerk - Pool position must submit an application and responses to the required supplemental questions by the final filing date. It is preferred you apply through the NeoGov system by using the link: APPLY HERE
Individuals wishing to file a paper application in lieu of the on-line application process should contact the City ofBeniciaHuman Resources Department at 250 East "L" Street,Benicia, CA 94510. Business hours are Monday - Friday from 8:00 am - 12:00 pm, and from 1:00 pm - 5:00 pm.
Applicants are expected to accurately document their related experience and any training, education, and/or skills relevant to this position. Applicants should respond to all supplemental questions, even if the information is also contained in the application.
SELECTION PROCESS:
Application materials will be carefully evaluated; applicants who document possession of experience and education which most closely meet the requirements of the position will be invited to participate in the next phase of the selection process, which may include an assessment center and interview process.
Meeting the minimum qualifications does not guarantee an invitation to future steps in the process.
Prior to appointment, candidates must pass a thorough background investigation and a pre-placement medical screening, including a drug screen.
If, due to a disability, you need accommodations at any point during the application or testing process, please contact the Human Resources Department at (707) 746-4766.

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