Executive Assistant to the C-Suite

Company: Elevation Capital
Location: San Francisco
Posted on: May 17, 2022

Job Description:

Job DescriptionEXECUTIVE ASSISTANT TO THE C-SUITE ELEVATION CAPITAL – UNITED STATES & CANADA (REMOTE) ABOUT US Elevation Capital - Venture Capital & Private Equity is a group of internationally impactful companies spanning consumer packaged goods, hospitality, technology, non-profit, and venture funding. With staff and markets in the US, Canada, Europe and the Caribbean, this group jointly serves a global vision to create an evolved world where humanity serves our highest purpose. Our mission is to create and deploy capital for a better world. THE ROLE In this position you'll report into the COS team by assisting them and other senior executives within the organization. This role is fast paced and requires a can-do, get-it-done yesterday attitude. As an EA you are critical to the success of the company by ensuring our executive team fully realizes their strategic potential. You'll be their secret weapon for success, managing responsibilities in areas such as; daily communications and logistics, sitting alongside executives in meetings taking notes, tasking responsibilities and sending out follow up emails, assisting with hiring for multiple businesses within our portfolio, drafting documents and presentations, creating and managing RFPs and project managing small to large scale projects throughout the business. Acting as a gatekeeper, project manager and problem solver, you will keep the executives organized, boost morale and increase productivity. Your ability to learn quickly and work autonomously will be key to your success. You will use your exceptional organizational skills prioritizing and juggling between company and personal tasks using your judgement to prioritize what needs immediate attention. Your expertise enables you to troubleshoot issues before they happen and bring sound solutions to various problems as they arise. As the company continues to grow and scale, so will your role, as you'll be a business partner to inner circle executives. As someone who is internally motivated and has a passion for learning, you'll have endless opportunities for growth within the company. WHO YOU ARE Passionate - You love business and are highly proficient in all elements of it. You have a passion for, and experience, with multi-business systems, operations, strategy, finance, group level operations, global tax, capital transactions and navigating complex legal environments to maximize sustainable competitive advantage and long-term profit. Service & Detail Driven - Good manners and great relationships are the grease that keeps the wheels of business moving. You know that if you deliver and you're happy to do it, people will love working with you and your career will soar. This means impeccable service, support, and detail driven communications. You can never over-communicate. Seeing your team succeed is your success. Brilliant - You are incredibly intelligent; you know it and so do the people around you, yet you maintain a strong sense of humility that allows you to be a very effective team player and leader of other brilliant and ambitious people. You move fast, challenge greatness, and play the chess game many moves ahead. Highly Organized - You are proficient at establishing personal and business operating systems to manage large amounts of complexity and can execute at a high pace, in environments of rapid change, high pressure, and complexity. Enabler - You might not be the leader in the room, but you are the one the gets it done. You don't wait for instructions because that just wastes time. You need where the roadblocks are and you sidestep them, enabling success all around you with ease. Relentless - you have deep internal motivation to win and have a clear track record of perseverance and accomplishment under difficult circumstances. You are at a place in your life where you are prepared to dedicate yourself to your work and you are ready to build something meaningful on a global scale. CORE RESPONSIBILITIES

• Expanding the executive team's strategic capacity - you'll always be a few steps ahead of the curve, ensuring everyone's time is being spent on the highest priority needs. You'll make sure you're aligned so that commitments don't get dropped, relationships are built and strengthened, and capacity is increased with ease
• Assisting with HR responsibilities - you'll be a support in our hiring process by writing up job descriptions, posting jobs, interviewing, hiring and contract prep
  • Vendor management - reaching out to various vendors for all housekeeping requirements as well as relationship management and upkeep of deliverables
  • Project management -
    • Be trusted to take on special projects as needed, which may span different areas of the business—from projects focusing on operations and logistics to leadership development and international growth
    • Issuing requests for proposals (RFP) to consultants and contractors based on existing templates on file and updating them with the relevant data with input from the PM as needed.
    • Assisting various project leads with ensuring their projects push forward, including but not limited to, having team members submit project plans, Gantts and budgets and checking in to ensure they stay on track with the required deliverables
      • Putting your exceptional communication skills to use by managing the Director of Operations calls and messages, drafting letters and documents, initiating communications, preparing for meetings, and ensuring that everyone has the key information they need to succeed
      • Supporting and executing tasks in a fast-paced, deadline-driven environment – providing general support as needed on an ongoing basis.
      • Putting together budgets, approving contractor invoices, and ensuring payments are kept up to date
      • Miscellaneous administrative tasks as required REQUIREMENTS
        • Minimum of 3 years' experience in a senior administrative capacity
        • Minimum 2 years' experience helping lead and manage projects from start to finish with little to no supervision
        • Ability to pivot quickly and stay calm under pressure in a fast paced, high growth, and chaotic environment (We're looking forward to you creating some structure so it's less chaotic as we grow.)
        • You are a step ahead of everyone else, you're pushing them to move forward rather than them pushing you. You take something and run with it, you're one of those people who most can't comprehend how you keep everything moving forward in parallel.
          • Due to the fast-paced nature of the company, check-ins will be minimal. You'll be required to run with tasks with limited direction, knowing when you've got it and when you need an extra set of eyes
          • Ability to work with confidential information and exercise good judgment and discretion
          • Sharing the company's vision with others is your expertise, you're inspiring and well spoken. You can get others excited about our business and opportunities and keep them engaged in pushing forward
          • Superb calendar management, scheduling, travel coordination, O365 tools
          • Excellent verbal and written communication skills to assist writing and proof-reading documents and communications with our teams.
            • Expert proficiency in Adobe, Word, Excel (including formulas), PowerPoint and Microsoft Exchange/MS Outlook
            • Negotiate and developing positive relationships with vendors and third-party consultants
            • Experience supporting a globally distributed team
            • Highly motivated and takes initiative to solve issues ADDITIONAL REQUIREMENTS/INFORMATION FOR APPLICANTS
              • High speed internet connection
              • An uninterrupted location to take work calls PERKS & BENEFITS
                • Competitive Compensation Package
                • Medical, Dental, Vision
                • Profit Sharing Plan
                • Generous Vacation and Paid Time Off including 1 week vacation over Christmas and New Year's COMPENSATION An aggressive base salary will be provided in this position, with an additional lucrative bonus plan based on performance. Full medical benefits are provided. Options/equity will be provided to suitable candidates after completion of the first 90 days. This role also provides substantial opportunity for growth in personal development, career growth, role title and pay. APPLICATION INSTRUCTIONS If you are the candidate we are looking for, we would like to hear from you. Due to the large number of applications, please ensure your CV accentuates relevant experience and/or a cover letter is included.

Keywords: Elevation Capital, San Francisco , Executive Assistant to the C-Suite, Accounting, Auditing , San Francisco, California