A/P Specialist

• Full cycle A/P processing, including three-way match and review for proper approvals, documentation and account coding.
• Ensure sales/use tax compliance and accrue use tax when needed.
• Process employee expense reports and ensure expenditures are in accordance with company travel policy.
• Process weekly check runs, wire transfers and ensure timely payment to vendors and employees.
• Process inter-company balances settlement upon request.
• Reconcile vendor invoice report for automated vendors on a weekly basis.
• Verify and clean up all open PO receipts.
• Response to vendors inquiries and questions.
• Interact with management and outside suppliers to resolve any AP issues in a timely manner.
• Responsible for AP and PO month-end closing.
• Reconcile AP Sub-ledgers to GL & PO clearing accounts at the month end.
• Prepare month-end reconciliations for suppliers and journal entries for AP accruals.
• File paid and unpaid invoices in an organized and timely manner.
• Prepare annual 1099-MISC forms.
• Oversee vendor maintenance, including W-9 and W-8BEN records.
• Assist internal/external auditors with quarterly and annual reviews/audits.
• Set up new customers in the system and process changes to information as needed.
• Support any other ad hoc projects as needed.Qualifications and Skills
  • Experience in QuickBooks and Bill.com required
  • BS degree in Accounting/Finance preferred.
  • 3+ years of AP experience.
  • Ability to work in a fast-paced, deadline-oriented environment.
  • Strong computer skills and proficient in Excel.
  • Ability to multi-task and organized.
  • Strong verbal and written communication skills..Benefits and PerksCollaborative team, fully stocked kitchen, flexible hours/remote work options, and more!

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